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What is LMS hosting?
LMS or Learning Management System is a software application that helps with the management of digital training content. Its name itself spells out its key characteristics:
- Learning: A single repository for all your learning material, which learners can access 24×7.
- Management: An organized system of managing training processes (e.g. user registrations, course assignments) for eLearning, virtual, and in-person sessions.
- System: To automate tasks such as tracking and reporting learner activities, processing stats, generating reports, grading assessments, creating and awarding certificates, and more.
Why eLearning Is Beneficial
In recent years, online learning has been on the rise, and it's really not hard to see why. eLearning courses have become prevalent because they are more convenient than traditional, face-to-face classes.
7 Benefits Of eLearning
eLearning is more flexible and simple than the traditional chalk-and-board techniques of teaching. Many students have also admired it because of its efficiency and cost-effectiveness. Students can continue their learning process around other responsibilities and commitments through multimedia content and online resources anytime that is convenient for them. eLearning is also well-suited for companies who wish to further train their employees because of the increasing amount of technological advancements. It is also convenient because eLearning is suitable for companies with a limited budget. They can enroll their employees in different eLearning programs to enhance their learning. Students who are more serious and responsible about their studies are more likely to take the online courses of their choice to build their educational careers. Here are 7 useful benefits of eLearning that make it beneficial for students and other interested people.
1. It Is Cost-Effective
It's a fact that every training requires money, resources, and time. Due to this, many organizations and students focus on eLearning training instead of traditional, face-to-face classes. In-house training is quite expensive because it needs a professional trainer who will train the employees. Secondly, eLearning training just requires training software that is cost-effective and comparatively cheap, and employees can receive training at home. eLearning is cost-effective and it helps with an employee's professional growth.
2. It Allows For Frequent Assessments
Regular, short tests can keep you aware and alert all the time. You can become more focused and conscious of your work. Online training and short courses based on small tests make them more authentic and reliable.
3. It Aids In Employee Training
Training can be delivered more quickly through eLearning, and employees can receive training anytime, anywhere. They can create their own time table according to their availability. This way they can focus more on the content they have chosen. Employees don't need to travel to any training center, which could affect office productivity because of time loss.
4. It Enhances Productivity
Recent studies have shown that when one dollar is invested in online training it is turned into thirty dollars' worth of productivity. This means eLearning tremendously enhances the productivity of any organization. Do not hesitate to invest in such training, it is ultimately going to benefit you in the long run.
5. It Saves Time
Traditional classes or training take up to 40%-60% more of your time than eLearning training. It means an organization can train its employees without investing a lot of time. And, other people can manage their other responsibilities along with their education. Through eLearning, learners can learn at their own pace, using videos or online content; they can even skip the parts they already know.
6. It Helps Motivate Employees
eLearning and online courses motivate the employees to do the best they can. Everyone is passionate about their professional grooming and growth; it's an advantage that employees get during their employment. It also increases employee retention rates at any organization, and this is so beneficial for any agency or company. It's an advantage for the employees who desire to get professional training but don't have the money; companies invest on their behalf.
7. It is Eco-Friendly And Maintainable
According to research, eLearning training reduces energy consumption by 90% and increases productivity by 85% as compared to face-to-face training. There are many reasons why eLearning training is eco-friendly. For example, eLearning training saves paper (less printed material) as opposed to traditional training methods that don't utilize digital resources. There is one more reason when employees access online training from home. Employees are responsible for their lunch, and you don't need to invest in lunch for eLearning training. That's why it's eco-friendly.
An LMS enables you to create, manage, and deliver eLearning courses the same way word processors (like Microsoft Word) help you write documents and email servers (like Gmail) help you manage your email.
And what does LMS stand for? It stands for Learning Management System. Let’s dive into each of these terms to understand the LMS definition better.
because you use it to deliver training courses and programs
because it helps you organize these courses
because you do everything online and keep all info in one place
A Learning Management System consists of two parts:
- An admin interface where a training manager performs the core, back-office tasks to organize their company’s learning programs. This is where they create, manage and deliver courses, add learners, analyze reports, automate notifications, etc.
- A user interface that runs inside your browser (like Gmail or Facebook). This is what learners see when they enroll or are assigned to a course.
So, what does an LMS do exactly?
An LMS helps you:
- Create: Build online lessons (or eLearning content, as it’s referred to in the industry). You can take individual lessons and turn them into courses.
- Deliver: Assign, offer, or sell those courses to employees, partners, customers, or a wider audience.
- Monitor: Enroll and manage your training audiences. You can also track and assess their performance.
Anybody who's delivering eLearning courses is using an LMS― and that includes a whole lot more than educational institutions.
Here are some examples of different companies and organizations that use an LMS for training:
- Businesses of all sizes, from large multinational enterprises to small and medium businesses
- Businesses from a wide range of industries, such as healthcare organizations and tech startups
- Government organizations, from the United Nations to your local co-op, government agencies, and regional government offices
- Non-government organizations and nonprofits
- Consulting firms
- Traditional educational institutions (schools, universities, colleges)
- Online and eLearning-based educational institutions
- Independent instructors and coaches
It’s clear that a Learning Management System can serve different training needs. For example, an expert can use an LMS to sell their courses online, a company can use it to train employees internally, while a consulting agency can train clients on a range of topics.
Let’s see in the next section how companies use an LMS for different purposes.
You can use an LMS for all kinds of learning activities (like the "L" in the acronym indicates). That’s why an LMS is an invaluable business tool that has been embraced by enterprises and organizations big and small.
Here are some of the most common uses for an LMS platform:
Whether you’re an insurance company, a scooter factory, a hospital, or even a government agency, you’ll often need to train your teams. For example, you might want to provide employees with compliance training, or you might need to teach existing employees new skills.
With a corporate LMS, you can eliminate business disruptions associated with traditional learning because your employees will be able to study the material online at their own pace.
By using an LMS to deliver eLearning, you can cut down on employee training costs, as you’ll spend less money and effort compared to bringing in specialized instructors to give conventional seminars. You will also gain better insights into employee progress with integrated monitoring and reporting tools.
Onboard new hires
You can automate and simplify the all-important task of onboarding a new hire using a business LMS. You still need to greet them in person and give them a tour around the office, but they can study the rest at their own pace (and refer back to the learning material anytime they need).
New hires struggle to remember the details about your company history or compliance policies. With an online onboarding course, though, you can be sure they have access to useful information whenever they want.
Your LMS software is an excellent place to educate your new hires on your company's employee conduct code, privacy guidelines, and race/sexual harassment policies. You can also share details of their role and responsibilities, as well as information about career advancement opportunities and benefits.
Retain employee knowledge
Training your employees is the priority, but learning from them is also vital. Knowledge retention ensures that valuable skills, techniques, and information stay with your company when your employees leave or retire.
An LMS platform is a great fit for this purpose, as you don't want this valuable information to just sit in some document management system that nobody ever checks. It’s a knowledge base readily available to train new employees or people coming from other departments.
Train partners and customers
You don’t have to use your LMS internally only. You could also give access to external partners and your customers.
For example, you can use an LMS to onboard new customers to your products. Or, if you’re an agency that helps companies develop their employees’ soft skills, you can create a course in your LMS and share it with your various clients.
Enable sales teams
Employees in the trenches (e.g., salespeople or customer support professionals)need to update their knowledge constantly.
Online training is the fastest way to inform them about new products and services, industry changes, or new selling techniques. Also, new team members can get onboarding training online and start being productive sooner.
Geographical limitations are a common barrier to traditional training. Multinational companies or businesses with multiple branches struggle to get everyone together for training.
By moving your training online, all team members can access the training material or even attend a live webinar from wherever they are. This will save you a significant amount of money and time.
An LMS is also a good fit for general educational purposes.
It could be a school selling online lessons, a traditional educational institution supplementing its classroom-based courses, a business educating its clients, or even a government agency or NGO helping educate the general population.
The transition from traditional, offline training to eLearning may sound challenging, but the outcomes are worth it. For every dollar spent on eLearning, companies make back $30 in productivity. Besides, having the right tech in place will make this transition smoother.
Here are the benefits of LMS for training:
1. Save training costs:
It’s cost-effective to invest in LMS software once and use it for all your training programs instead of having to organize different events (e.g., conferences and presentations) every time you want to train employees and customers.
2. Update content quickly:
Your training guides don’t have to be outdated anymore. When everything is online, you can make changes to your training content on the spot. Written material or in-person presentations are less effective, as you’ll have to design and deliver from scratch every time something changes.
3. Train no matter the distance:
Remote employees shouldn’t miss out on training opportunities. Whether they work from home or from another location, you don’t have to spend time and money to bring everyone in the same room. Virtual training helps build learning programs even when afar.
4. Engage and motivate learners:
Training is not always about developing skills. Sometimes it’s about getting familiar with company policies or understanding compliance regulations. In those cases, training may sound less than exciting. To make sure that learners stay focused, you can add some interactivity and gamification elements (e.g., quizzes, awards, and internal competitions) using your LMS.
5. Train on the go:
Learning programs can disrupt productivity. For example, conferences that take place during work hours require employees to step out of their tasks on a specific day and time. But choosing an LMS for training means that employees can keep learning even outside the office, at a time that’s most convenient to them. Using a mobile LMS platform, employees can access their training courses during commute or work travel.
6. Improve retention rates:
Employees value career development. Offer them opportunities to build on their skills by creating an online course library inside your LMS. This can be a win-win situation if you build courses that improve company knowledge and help employees gain new competencies or develop their existing skills without moving to a different role.
7. Track results:
Measuring the success of a learning program requires a lot of work. But an LMS takes some of that burden from you. Most LMS platforms generate metrics about user engagement (e.g. how often users log in, when they finish a course, etc.). You can also use LMS reports to evaluate your courses based on how well learners are doing on follow-up tests and assignments.
8. Promote a culture of continuous learning:
Offline training programs are hard to organize, so they usually occur annually or ad hoc when there’s a company need. eLearning courses are simpler to deliver, however, through ready-made courses, online presentations, and webinars. Training won’t be just a box you tick off your to-do list or a one-off event. It’ll help your employees, and your company, continuously improve and adjust.
Learning Management Systems don’t benefit companies only. They also make learning better for employees. Here are the benefits employees get when you use a corporate LMS:
1. Skill development at no cost:
If you’re offering a course library, your employees will be able to develop skills useful even outside of work, like communication abilities or empathy. This is a great way to keep employees engaged, as they might not have the resources or the time to take this kind of training on their own.
2. Knowledge that sticks:
You can’t always control how much learners understand and remember after a course. eLearning can be more powerful than traditional learning in this respect. Instead of watching a presentation and then forgetting about it, learners can pause the video during an online course, take notes, go back to a previous lesson or take a follow-up quiz to test their knowledge.
3. Self-paced training:
Learning with a one-size-fits-all program is not possible. Some people can concentrate on a course for a long time, while others prefer smaller chunks of training. Or maybe some of your employees are already familiar with a topic, while others are beginners and need more time to absorb the information. A self-paced eLearning course tackles these different training needs and preferences.
4. Learning from anywhere, any time:
Think about employees who work part-time and have to come to the office on a non-working day to attend a seminar. Or those who have to leave their tasks during a packed day because they need to participate in a pre-scheduled workshop. Not any more. With an LMS, you can build flexible training programs that employees can take whenever they see fit.
5. Unlimited access to training content:
Learners can refer back to a lesson to refresh their memory simply by signing in to the LMS. This is particularly useful to new hires who often get information overload during their first days at work.